In this blog, we will explore the archive function in Office 365 to backup required Office 365 mailboxes in a separate folder called Archive Mailbox.
The archive function is introduced for backup of old e-mail or data that is not currently required. Also, in Office 365, the archive function is available, known as In-place archive. This archive technology transfers e-mail from Office 365 mailboxes to the archive folder and helps to increase storage space inside the Office 365 account.
To archive user mailboxes in Office 365, the Office 365 administrator or authorized user must enable the archive mailbox in the Office 365 account interface. Once this option is enabled in Office 365, users can easily transfer email from their primary mailboxes to the archive folder in Outlook on the web (formerly known as Outlook Web App) or via Microsoft Outlook. The ability to store some archival mailboxes by the archive mailbox is unlimited.
To create an archive for multiple users’ mailboxes with the same status at once, users can select them using the Ctrl key and enabling the archive Office in 365 mailboxes in the details panel. Similarly, you can disable status also. You can also use these PowerShell cmdlets to ‘enable or disable’ your archive mailboxes in Office 365 quickly. To enable an archival mailbox for one user, try this cmdlet:
And if you want to enable the archive mailbox of all mailboxes within the organization, then you are required to run this cmdlet:
Get-Mailbox -Filter {ArchiveStatus -Eq “None” -AND RecipientTypeDetails -eq “UserMailbox”} | Enable-Mailbox –Archive
Thus, in this way, you can easily enable or disable the archive mailbox for the desired user mailbox in Office 365.
If the archive mailbox is enabled (selected or all users mailboxes in Office 365), you can archive emails by following these steps one by one;
However, it seems to be a simple and easy task in the explanations listed above to archives emails of Office 365 user’s mailboxes. Still, there is a lack of flexibility, and not only this, when you select e-mails manually from your mailboxes, it takes a lot of time and effort.
Instead of Archiving e-mails with the above-mentioned manual process, Office 365 users can archive the desired email by taking a backup copy of the data in Office 365 mailboxes by using a trustworthy tool. Office 365 to PST software is a reliable solution that allows you to select the desired email via different filter options and automatically save the data to the system location. It shows the compatibility of all Office 365 plans and subscriptions.
You can use the free demo version to evaluate the software features yourself after downloading it from the website. Based on complete satisfaction with the tool, you can purchase the full version at any time via online purchase. So, it is advisable to use the manual trick of e-mail archiving if you need to migrate entire mailboxes. If you have multiple e-mail archives or backups selected from mailboxes, try the most promising Office 365 backup solution with automated backup advanced filters.
A. Yes, This software allows the users to export single or Multiple Office 365 Mailboxes to PST format without any hassle.
A. Due to its large size, It could be corrupted. To prevent this situation, this tool allows the users to split large PST files into many small PST files as per their choice.
A. This utility uses a powerful algorithm to extract all items from an Office 365 mailbox and export them to an Outlook PST file.
A. The best choice for saving the hierarchy of Office 365 mailbox folders is with this tool. After migration, this utility maintains the hierarchy of all files and folders.
A. This tool has data filters that can be used to migrate data selectively. You may also filter the data in your Office 365 mailbox by date range, folders, item type, and so on.